Board Meeting - October 27th

NOTICE OF

CALLED REGULAR MEETING OF THE BOARD OF DIRECTORS

OF OAKWOOD GLEN ASSOCIATION

October 27, 2011 @ 7PM Back Park Clubhouse

OPEN TO ALL MEMBERS

 

Dated October 24, 2011

 

 

As President I have the authority to call a meeting of the board of directors of Oakwood Glen Association with three (3) days notice to all directors. I have done so in order to address issues that were not dealt with at the October 18, 2011 Annual Meeting. That meeting went to 8:30 PM and I asked all of the board members if we could get together next week to do the regular business of the Board, they all apparently agreed. So all are invited to the board meeting on October 27th at 7:00 PM at the back park clubhouse.

 

The Agenda will be as follows:

 

1. Call to order

 

2. Security Report

 

3. Discussion on informal meeting that took place on October 18, 2011 wherein a member that was on the ballot was appointed to the board. However, after reflection the meeting where that occurred was too informal for the importance of the appointment. Some board members were concerned so that appointment will be rescinded, with the approval of the member who was appointed. This will put everything back to status quo, at the November meeting if a quorum is present for the Annual Meeting the votes will be tabulated and the winners announced. We have 5 people running for 3 elected positions and 2 positions to be filled due to resignation. My suggestion will be that after the ballot, that was mailed out to all, has been counted and the winners announced then the board can consider those that did not win during the election to appointing them to the board to finish out the terms of the 2 directors who have resigned.

 

4. Discussion and vote of the board as to whether as a result of what happened on October 18, 2011 after the Annual Meeting is sufficient grounds to remove me as President and the board to vote for a new President and Vice President

 

5. Discussion of promulgated procedures that are required by law to be approved by the board and filed in the Real Property Records concerning law changes made by the legislature. There were 13 new laws passed that affect HOAs, they also require that HOAs post in the real property records certain of their procedures, Document Retention Policy; Document Production Policy; Payment Plan for HOA dues; HOA approach to certain new deed restriction guidelines concerning solar collectors, rainwater collectors, flag poles and other items.

 

Adjournment of Regular Board Meeting

 

Call to Order of Executive Session

 

1. Discuss lawsuits filed by the HOA and payment plan requests from delinquent homeowners

 

2. Discuss process of certain Deed Restriction issues and how to proceed

 

The votes for these discussion must be held at an open meeting so the vote will be held at the November 15, 2011 at 7PM at the back park clubhouse.

 

Thanks, John L. Hill, President Oakwood Glen Association